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How to Make Your To-Do List Doable

How to Make Your To-Do List Doable
@lyndyn: I have a lot of these repeating tasks (like write Geek to Live feature, for instance, which happens every Wednesday, or go to the post office box to check for new mail, twice a week.) What I do is keep them in a calendar which is always on my desktop, showing me today's reminder items (ie, "Feature story due" and "Pick up mail.") That's stacked just below my todo list. That way I can see immediately what I have to do today by virtue of the fact that it is today, but I don't have to go through the motions of adding, checking off, and re-adding. The next day, the tickler items go away and refresh automatically. YMMV, of course. Flagged

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Simplifying David Allen’s Complicated GTD Setup Every Monday is Productivity & Organization Day at Zen Habits. Take a look at the setup on the right. It was published in a recent CNNMoney article on David Allen and GTD, and it outlines The David’s GTD setup. It’s way too complicated. That’s just my opinion, of course, but the master of GTD is a living example of how GTD is a great system that has great concepts, but can get way too tool-heavy and complicated when implemented. It doesn’t have to be that way. Building a Smarter To-Do List, Part II Conclusion of our two-part series on improving the quality of your to-do list. Yesterday's post covered some basics and whys, the concept of the “next action,” and the importance of physicality. « Start with yesterday's “Building a Smarter To-Do List, Part I” Keep it Current While you can and probably should track more than one next action at a time for each project (these are all the things that can be done now), it's vital to differentiate a true next action from any of the garden-variety items that just need to be done at some point later.

How to Organize Evernote for Maximum Efficiency Please note: The way I organize Evernote today is completely different than what I wrote here. You can find my updated methodology here. I have been using Evernote for months. However, I have not really taken time to explore the depth of this incredible program until just recently. Building a Smarter To-Do List, Part I Since new folks visit 43F each day, I thought it might be valuable to return to one of our most popular evergreen topics to review some "best practices" for keeping a good to-do list. While a lot of this might be old hat to some of you, it's a good chance to review the habits and patterns behind one of the most powerful tools in the shed. Part 2 appears tomorrow (Update: now available). The Item Hierarchy in v0.8 Parents and children When we want to get something done - like, say, get a web-package to manage my task list - then usually I can't do it in one action: it gets broken down into several tasks. So, I create a project "get a web-package to manage my task list", and then I set out what the very next thing I have to do, to start making that happen: "search web for existing GTD software". That's a next action, and the sole reason I'm doing it is to get one step closer to making the project happen.

Clean Out Your To-Do List for Guilt-Free Productivity This is a great article. After trying different methods I find having 2 'to do lists' really works. The 1st list is a must follow list, which is broken down into what to do today, this week and this month, it covers routine requirements with space to add ad hoc extras as they arise e.g. phone client etc. Having one eye on the month as well as the day, means that if a day is light (I wish) then I can accomplish some of the weekly or monthly tasks.

Time management systems - how to choose from the leading systems. Time Management Systems - There are many time management systems available today. An effective system is a key part of getting control of your time. Most people need some sort of a system to save time and make time -- because it is pretty much impossible to keep it all in your head.We like to save you time so we have summarized the key aspects of some of the leading systems available. 8 free (or almost free) tools to organize your life You can write all the to-do lists you want, but if you keep losing those scraps of paper, they’re not much help. So we rounded up eight easy ways to move your lists beyond pen and paper. Each website meets our requirements for contact-info disclosure and customer service, and all have free apps so that you can go mobile.

GTD in 15 minutes – A Pragmatic Guide to Getting Things Done GTD—or “Getting things done”—is a framework for organizing and tracking your tasks and projects. Its aim is a bit higher than just “getting things done”, though. (It should have been called “Getting things done in a much better way than just letting things happen, which often turns out not to be very cool at all”.) Its aim is to make you have 100% trust in a system for collecting tasks, ideas, and projects—both vague things like “invent greatest thing ever” and concrete things like “call Ada 25 August to discuss cheesecake recipe”. How to Finish Your Work, One Bite at a Time “How do you eat an elephant? One bite at a time.” If you’ve ever ran more than a few miles, you probably understand why you need to pace yourself. Runners that sprint at the start of a race will be exhausted far before they cross the finish line.

Forums : Tips & Tricks : My Setup to Semi-automate Gmail, Toodledo, Evernote and Calendar Here's the system I've put together to implement GTD using Evernote, Toodledo, Gmail and several add-ons that provide for automated functionality. It all starts with Gmail. This is where most things “start” in my business and personal life. In comes an email and something has to be done (task) or scheduled (event). First thing is to get it into Evernote. Are you really managing information overload? At the social media webinar I gave at the end of last year for the PMI LEAD Community of Practice one of the main themes coming out of the comments and questions from participants was how to deal with the extra information channels that social media tools offer. People generally seem quite worried about how to handle information overload, to the point that it creates a panic or stress and they stop using tools that could actually be quite helpful if they were only used in the right way. Graham Allcott talks about this in his book, How To Be A Productivity Ninja. It’s a time-management-y book but it’s really about how to get organised and stay organised. He says that information overload isn’t about having too much information at all. Instead, it’s a symptom of other sorts of stress.

Your Business Goals Are you making progress on your business goals for the year yet? If not, consider taking a more strategic approach to business growth by setting measurable (and realistic) goals, planning for obstacles, preparing for change and, ultimately, having a better and more clearly defined purpose for your business and your team. Below are five things you can start doing now to help you strategically dominate your competition: No. 1: Strategic Goal Planning It’s one thing to set a goal for the future, but how accurately are you keeping track of your accomplishments?