The 4 Kinds of Google Groups (and how to use them) Google Groups can be many things, forums, chat rooms, announcement boards, you name it.
But when you are creating a new Group, you need to make sure you are creating the correct type or risk complete dysfunctionality. If you are creating a group that will be used to announce upcoming school assemblies, you probably don’t want to allow all of your students to reply to every announcement email. Likewise, it would not be helpful to create a Q+A forum and not allow any students to ask questions in it. This overview goes through each of the main styles of Google Groups and how you can best utilize them.
Keep in mind that every group has very granular settings and there may not be a one size fits all solution, so don’t be afraid to go into the group settings and tweak them to your liking. 1. Email Lists are great for sending out announcements or communicating in a clear way to the entire organization. 2. 3. Collaborative inbox This is the most popular type of group at many organizations. 4 of The Smartest Workarounds in Google Apps. Just because it isn’t a built in feature, doesn’t mean it isn’t possible.
With a little ingenuity, you can find a way to do almost anything you want in Google Apps. This is the art of the workaround. Design the Perfect Internal Newsletter in Google Slides. 10 Chrome Extensions That Make Your Life Easier. The Chrome browser is a blank canvas and Chrome Extensions are the paint that can make it into a work of art.
Much like shades of paint, there are tens of thousands of Chrome Extensions to choose from, making it hard to find the essentials you need to improve your web browsing experience. We have put together a list of our 10 favorite Chrome Extensions and the real life problems they solve. From security to grammar correction, these Extensions cover it all. Let us know in the comments section if you use a Chrome Extension that you think should have made the list! 1. 3 Strange Things You Can Do With Google Docs That Are Actually Super Useful. Google Docs has always been much more than just a cloud based text editor.
Some of its best features are also some of its strangest. I often discover these obscure tools tucked away in Google Docs only to find myself pleasantly surprised when I end up using them everyday. From allowing you to create pre-made templates to transcribing images right into text for you, there are definitely some functions you probably aren’t using in Google Docs. Here are three of my favorites that are not only unexpected but unexpectedly useful as well. 1. Google Gooru Contributor Program. 4 of The Smartest Workarounds in Google Apps. How To Set Gmail As Your Default Mail Client In Chrome. Allow Anyone to Upload Files Directly to Your Drive. Everything You Need To Know In Google Classroom (Part 1) I get lots of emails asking about Google Classroom.
Oftentimes I can’t provide adequate answers to these inquiries given my limited experience with the platform. Although I educate my newsletter subscribers and the readers of this site on all things Google Apps, I have never had the task of actually managing a classroom full of students. Google Apps update alerts: Guest access to Hangouts video calls without a Google account. Last year, we introduced a new feature for Hangouts on the web allowing Google Apps customers to share links to Hangouts video calls so that external meeting guests may request to join if not explicitly invited.
We completed the rollout of this feature across all platforms earlier this year.Starting today, we’re making this feature even more useful by removing the requirement that guests have a Google account in order to join a Hangouts video call. Here’s how it works: guests without a Google account who have been provided with the video call link by the organizer will be asked to provide their name and then request to join the call. Any attendee from the domain organizing the video call can then allow the guest into the meeting. The 16 Best Google Apps Updates of 2015 (So Far) With only a month and a half left until 2016, we thought now is as good a time as ever to take a look back at all the new features Google Apps released this year.
There were so many amazing updates that this list could have been three times as long, which is why we chose to only focus on 16 of our favorites. Looking through the new capabilities in Docs, Sheets, Drive, Calendar, Gmail, and Google Apps for Education, we were blown away with the innovation contained in the last 11 months. From automated chart creation to cross-domain collaboration in Google Classroom, it was easy to miss one of the additions if you so much as blinked. Take a trip back with us and see if there are any updates you haven’t used yet.
Docs. New Chrome Update Tells You When Businesses Are Least Crowded. Want to beat the lines?
A new update to Google’s mobile Chrome browser has got you covered. This feature displays a graph that illustrates which hours a business is busiest and which times they have low foot traffic. A Farewell to Chromebooks As We Know Them. For the better half of the past decade, Google has produced two distinctly different Operating Systems.
For their mobile devices there was the ever adaptable, Android OS, and for their Chromebooks there was the web based Chrome OS. As the gap between what constitutes a mobile device and what is considered a personal computer begins to narrow, Google is looking to change things up. By 2017, it is being said that Google plans to roll their Chrome OS into the Android OS to create a universal hybrid operating system. This would make the switch between mobile devices and Chromebook completely seamless. Where it may even make the most sense is on Google’s tablets, which more than any other device straddles the line between mobile and desktop.
According the the Wall Street Journal, the combination of operating systems will be much more Android centric than Chrome OS focused. What are your thoughts on the upcoming changes? 12 Free Add-Ons That Take Docs and Sheets to the Next Level. Add-ons are third party plugins that take your Google Apps usage to the next level.
There are countless add-ons to choose from and it can be overwhelming to filter through them all to find the true superstars. But don’t be disheartened, there are definitely plenty of add-ons that can kick your work efficiency into hyperdrive. Send a fax from a Google Doc or create personalized mass emails from Google Sheets, the sky’s the limit when you are using the right add-ons. This list of 12 of our favorite add-ons for Google Docs and Sheets will leave you wondering how you ever got your work done without them.
And the best part is, they’re free! 14 More Google Search Tricks You Didn’t Know Existed. Originally intended as a way to easily find websites, Google’s engineers have quietly slipped secret functionalities into Google Search to do even more for its 1.17 billion users. These hidden tricks, when used properly, can transform Google Search into a one-stop-shop of instantly accessible services. Recently we shared with you 12 of our favorite hidden search tricks and after a bit more digging we found out that we had barely scratched the surface. From booking flights to comparing nutritional information, there is very little that you can’t accomplish using Search. Check out 14 more amazing things you can accomplish with the search bar.
9 Free Training Sessions From Google Apps Bootcamp. gCON Bootcamp, the free online training series for Google Apps, wrapped up last week. Nearly 7,000 Google Apps users tuned in to the three days of actionable training sessions covering security, management, and productivity. For those of you who missed it, or just want to watch it all again, I have put together recordings of all nine of the sessions as well as many of the accompanying slide decks for you to pour over.
With presentations from Google’s own engineers and Google certified teachers, there is definitely something for everyone. Security Training Sessions. Delegate Access to a User's Inbox Without Compromising Their Password. Try BetterCloud for Google Apps Free for 30 Days —–> Get More Security You should never give out your Gmail password to anyone. But sometimes it is necessary for a Google Apps user to access another user’s inbox. This is where email delegation comes in. Email delegation allows access to a user’s inbox without the exchange of passwords. Commonly used for checking the mailbox of a user when they are on vacation or for assistants to send emails on behalf of their superior. You can delegate access to your own Gmail inbox right from the Gmail interface. Prevent People From Downloading, Copying or Printing Your Drive Files. Create Collaborative Google Maps. Set it and Forget it: 3 Things You Didn’t Know You Can Automate in Google Apps.
“I have way too much time on my hands!” , said no Admin ever. Being stretched thin comes with the territory for any Google Apps Admin. Your time is split between minor tech support tasks and you know, the whole keeping the entire organization’s infrastructure up and running properly. It is often a thankless job, and when you are doing it well it may seem to outsiders as if you are doing nothing at all. What a lot of Admins don’t know, is that there are ways to get a little relief. 1. 4 Things to Set Up In Google Apps Before You Go on Vacation. Winter is fast approaching and lots of you will be heading out of the office to spend some much needed time with your families. But before you jet off to a tropical locale to escape the winter blues, there are a couple things you should take care of on your Google Apps account.
You will not only need to make sure everyone in your organization knows you are on vacation, but you will also need to make sure none of your external contacts are left hanging without explanation. And what about people who still need things from you? It is possible to unplug for a few days without becoming a bottleneck.
5 Critical Numbers Every Google Apps Admin Needs to Know. Split Tabs For More Efficient Chrome Usage. 5 Tips for Braving the Storm and Working From Home. The winter season is in full swing and storms are shutting down offices around the world. Keeping up with work can be difficult when you are worried about having enough canned food and secured windows. Luckily there are many ways Google Apps can bridge the gap between home and office and help you stay productive from the comfort of your own down comforter. 1. Everything You Need To Know In Google Classroom (Part 3)
This is part three of a three part guide. View part one. Building a Table of Contents in Google Sheets. How to Whitelist Additional Domains in Google Classroom. Everything You Need To Know In Google Classroom (Part 2) This is part 2 of a three part guide. View part one and part three. Google Classroom is one of Google’s newest, most useful, and least understood products. My inbox is constantly filled with questions on how to best use all of the features Classroom offers and often times I don’t know the answers. 6 Futuristic Google Tools That Feel Like Science Fiction. How to Backup Google Apps: Spanning Backup for Google Apps Product Demo. Create Printable Shipping Labels Using Google Sheets. 7 Things to Know About Organizational Units in Google Apps.
Google Sheets Now Automatically Analyzes Your Data For You. How to Save Gmail Emails and Attachments to Google Drive. 6 Google Apps Tools Every Entrepreneur Should Be Using. Efficiency is your best friend if you are trying to squeeze as much productivity as you can out of a 24 hour day. Send All Your Students To The Same Website With Two Clicks. You Can Now Compose Google Docs With Your Voice. Create Dynamic Dropdown Menus in Google Sheets. Split Tabs For More Efficient Chrome Usage. Google Classroom Adds Calendar Integration and Other Frequently Requested Functions. Just in time for the start of the new school year, Google has added a bunch of new features to Google Classroom. All of the features added are things that I've heard teachers request since last year's initial launch of Classroom. The most significant update to Classroom is the integration of Google Calendar. AutoCrat - Google Sheets add-on. 3 Google Apps Tools You Didn’t Know You Could Use Offline.
Whether you are on a plane, on the subway, or just trying to conserve data usage, there are plenty of times when you will find yourself unable to connect to the internet. This doesn’t mean your work needs to be immediately substituted for a new game of Angry Birds. Google provides plenty of tools that can be used while offline. You can read and compose emails, view and edit Drive files, and even navigate to your next destination with Google maps, all while “off the grid”. I find these features essential during long commutes or in the off chance of a power outage. Create Collaborative Google Maps. Building a Table of Contents in Google Sheets. 5 Hidden Features in Google Apps That Everybody Should Be Using. 10 Chrome Extensions That Make Your Life Easier. How to Convert Images of Text Into Editable Google Docs. Schedule a Policy to Automate the Password Reset Process.
A Guide to Optimizing Gmail: 30 of the Best Tips, Tricks, Hacks and Add-Ons. A Guide to Optimizing Gmail: 30 of the Best Tips, Tricks, Hacks and Add-Ons. 4 Things You Can Do Right Now to Create a Perfectly Organized Google Drive. 7 Google Search Tricks That Will Help You Pull Off The Perfect Date. Color Code Your Email Labels In Gmail. Color Code Your Email Labels In Gmail. How to See If Your Sent Emails Are Actually Being Read. You Can Finally Customize (Most of) the Apps in Your App Launcher - The Gooru Best Resources for Google Apps.
Prevent People From Downloading, Copying or Printing Your Drive Files - The Gooru Best Resources for Google Apps. Google announces Cardboard Expeditions to let teachers take classes on field trips. 5 Hidden Features In Google Apps That Everybody Should Be Using. 15 Free Google Apps Training Sessions. 12 Google Search Tricks You Probably Didn't Know. Add Multiple Teachers to a Class in Google Classroom. 15 Free Google Apps Training Sessions. 4 Things You Can Do Right Now To Create A Perfectly Organized Google Drive. Ensure Google Drive Compliance In Google Apps. 3 Ways To Get Support For Google Apps. Use Google+ To Automatically Backup Photos To Drive. 12 Google Search Tricks You Probably Didn't Know. 2015-04-14 - Advanced Online Assessments with Google Forms - Technology Integration. How To Restore Deleted Google Drive Files. 12 Google Search Tricks You Probably Didn't Know.
12 Google Apps Adoption Tips For Your EDU. 14 More Google Search Tricks You Didn’t Know Existed. An Overview of Important Basic YouTube Settings for Teachers. 10 Good Google Docs, Sheets, and Forms Add-ons for Teachers. 6 things From Excel That You Didn't Know You Could Do In Google Sheets. Turn A Spreadsheet Into A Lie Detector Test With This Formula. How to do a VLookup in Google Sheets. Sample Quiz - Webinar. Online Assessments with Google Forms - Webinar Intro - Google Slides. 2015-03-10 - Online Assessments with Google Forms - Technology Integration. Using Google Forms - Google Docs. Online Assessments with Google Forms - Google Docs. Insert An Animated GIF Into An Email. Customize the styling of tables in Google Docs. How To Undo A Sent Email In Gmail. Create Custom Response Emails For Google Forms. 10 Good Google Docs, Sheets, and Forms Add-ons for Teachers. How to Set up Priority Inbox in Gmail. Google for Education: Drive: Advanced.
Page numbering in Google Docs. How to Search for Publicly Shared Google Docs, Slides, and Spreadsheets. How to Search for Publicly Shared Google Docs, Slides, and Spreadsheets. Google Cheat Sheets. 2015-02-24 - Google Tools for Special Needs - Technology Integration. The Best Google Chrome Extensions and Apps. Create a shared checklist in Google Keep. Google Tips and Tricks - "I didn't know I could do that in Google!". Safety Center – Google.