Office 365 - SharePoint Online - Dealing with the 5000 item limit. Browse:Home>2012>June>12>Office 365 – SharePoint Online – Dealing with the 5000 item limit Believe it or not, it is entirely possibly to hit the 5000 item limit that is put in place for any view of lists in SharePoint Online in Office 365. If you do hit this, you will find an error telling you that the item limit set by the administrator has been exceeded.
There is a limit of 5000 items in any view on a list - if your list is going to get anywhere near that limit, use an indexed column and then create filters that make sure that you won't go beyond 5000 items in a view. For example, limit a view to the last 12 months of data, or limit the view to 4000 items. If you find yourself in the situation where you can't do anything with the list, having exceeded this 5000 item limit in the default view, you won't even be able to delete the list! Home.
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