Google Tech Talk: Inbox Zero This is the video for my Inbox Zero talk I presented in July of 2007 at Google . Is Inbox Zero an idea that your company should learn about in person? You can invite me to speak to your organization, live and in-person. Also, here's my slides for the talk, in case you want a copy to pass around.
Managing the steady stream of email that gathers in your inbox every day can feel like an impossible task. Not long ago, I kept a lengthening list of folders in my email software to track messages by topic, sender, project, urgency and any other context that seemed relevant that hour. I'd spend lots of time carefully dragging and dropping every message from my inbox into the folder it seemed to belong in that day.
Needing a new organisastion system I am a big believer that it is important to develop your own organisation system that works for your lifestyle, so I have spent a lot of time developing my own organiser .Â In the last two years I have tried both paper and electronic systems and finally settled on a system using Rollabind discs and a page a day sheet I developed. I like my diary to show time slots so I can clearly see when appointments are to ensure there is enough travel time and no overlaps. Instead of having a long home task list the idea was to provide a task list a day where repeating items could be added after they are last completed and other tasks added following the ideas of Do it tomorrow . Making use of the flexibility offered by Rollabind, I developed a second task form for my work tasks that covered the green area shown, enabling me to separate my home and work tasks, but using the same diary.
The Autofocus Time Management System Chinese (Simplified Characters) Version (off-site) Chinese (Traditional Characters) Version (off-site)
My history of organizer systems in bulleted list format: Early college years: Cheap DayRunner vinyl organizer with calendar refill and address book Later college years: Leather DayTimer organizer that weighed about 50 lbs. with binder-ring style calendar, addresses, notepaper, etc., slots for ID and credit cards, zipper pocket, notepad, blah blah blah… Briefly: Hand-me-down Palm Pilot from my sister. Spent hours entering stuff into it, then stopped using it because the batteries got used up so quickly. Full-time employment years: Yellow legal notepad with tiny printed to-do items listed one after another, crossed off as completed Initial self-employed years: Cheap iPads.com calendar notebook with preprinted monthly sheets, weekly spreads, and pages in between each month for tracking expenses (I used it for tracking invoices), notes, etc.
What we'll make: Your very own Moleskine-like-notebook/journal/sketchbook. The one we'll be making is 3.5 x 5.5 x .5 inches. I use this size because it fits nicely into my back or front pants pocket. Strangely enough it is also the same size as the Moleskine notebook. For the pages we'll be using 20# bond paper (the same paper you use in your copier and inkjet printer).
For quite a while now, Tasks Jr has been my task management tool of choice. I switched to it from my own Tinderbox-based system after I decided that having access to my list from any 'net-connected system was important to me. But now I've switched again. Over time, the aesthetics of Tasks Jr's design, its limitations (which are resolved by the more advanced versions, I must admit), and the fact that a recent MySQL/PHP update at my web host caused problems made me think about finding another solution. So I've begun the great migration to Values of n's Sandy .