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Governing magazine: State and local government news for America's leaders

Governing magazine: State and local government news for America's leaders
Related:  Advantage - Preservation

Document Management News | Preventing Data Breaches in State & Municipal Government | Advanced Processing & Imaging (API) While the Snowden leaks highlighted the importance of audit trails in document management systems, another major headache for state and local government agencies is data breaches and the legal implications they entail. According to the Privacy Rights Clearinghouse, 148,000,000+ records1 have been compromised in the government sector alone since 2005. This is a staggering statistic in itself. Multiple this figure by $188, which is the average cost per compromised record for organizations in the US, according to the Ponemon Institute’s Annual Study, and the numbers become astronomical: nearly $28 billion dollars’ worth of damage. The legal implications for government agencies that are the victim of data breaches are equally significant. The Department of Defense recently faced a $5 billion lawsuit related to compromised personnel records. While most city and municipal government organizations have data security protocols in place, it is clear that these safeguards are not fool proof.

State Historical Society of Iowa Digital Microfilm FAQs - ProQuest Digitial Microfilm - Research Guides at Providence College Q. Why has the library switched to this digital vesion?A. Q. Q. Q. Q. LaSalle County Illinois Recorder Selects Digital ReeL for Microfilm Conversion Project » BMI BMI Imaging will digitally convert County records archived on 800 rolls of microfilm; users will save time by avoiding the need to use microfilm reader printers and instead retrieve digital County records from PC workstations Sunnyvale, California – February 25, 2011 – BMI Imaging Systems, a leading provider of microfilm conversion and document management solutions, announced that the LaSalle County Recorder’s Office, located in Illinois, has selected Digital ReeL as its microfilm conversion solution. LaSalle County, Illinois recently shipped its microfilm rolls to BMI’s Northern California microfilm conversion facility, located south of San Francisco in Sunnyvale. LaSalle County, Illinois currently relies on three microfilm reader printers to access County records. Once the microfilm conversion process is complete, LaSalle County, Illinois will enhance the efficiency of the record retrieval process by providing users several computer workstations with the Digital ReeL application.

State Historical Society of Iowa Records come in a variety of shapes, sizes, and types, such as hand-copied ledger books, newspaper files, and various forms created over time to record information for licenses, court orders, and permits. Unstable or heavily used records may require transfer to another format, such as microfilm or permanent paper, to ensure preservation of the information they contain. Microfilm Records are microfilmed to preserve their information, reduce wear and tear on originals, save space, and improve access. Selection Microfilm all vital records. Typical vital records include board minutes and tax, birth, Marriage, deed, and death records. Historical societies and courthouses often keep files of local newspapers that are in poor Condition and consume a considerable amount of space. Because of their value as artifacts, you should also preserve newspapers printed prior to the Civil War in their original format. Microfilm Service Companies Physical Preparation Bibliographic Preparation Contracts Standards

Records Management and Preservation Board Grants Awarded, 2012 RMPB Grant Recipients for fiscal year July 1, 2012-June 30, 2013 Barbour County Commission, $7,500 to create preservation microfilm of deed books in the county clerk’s office. Berkeley County Commission, $20,000 to purchase moveable track shelving to enhance access to the sheriff’s records. Boone County Commission, $7,500 to purchase moveable track shelving to enhance access to case files in the prosecuting attorney’s office. Braxton County Commission, $12,841 to purchase open steel shelving and cubic foot boxes to enhance access to case files in the circuit clerk’s office, and to rebind, digitize, and microfilm the assessor’s copies of the land books in the county clerk’s office. Brooke County Commission, $5,000 to repair, encapsulate, and rebind deed books in the county clerk’s office. Cabell County Commission, $6,661 to digitize and microfilm criminal, domestic, and civil order books in the circuit clerk’s office. Records Management and Preservation Board Archives and History Privacy Notice

Public RecordsTutorials KDMC produces a wealth of digital media tutorials to support our training sessions and classes. While the focus of some tutorials is on technology and journalism, most are general enough to be of use to anyone. Public Records Accessing Information Recorder's Office Find property records at the recorder's office DescriptionThis is a guide for reporters on using a county recorder's office to research property records.READ Businesses - Regulatory Agencies Research regulated or licensed businesses DescriptionThis is a guide for reporters on finding public documents on businesses that are licensed or regulated by federal and state agencies. Public Records Act Request Resources Updated Oct. 2, 2013 in Public Records This is a guide to resources on filing public records act requests to obtain documents from federal and state government agencies. Financial Disclosure Statements Updated Sept. 30, 2013 in Public Records Business and Corporation Records Updated Aug. 7, 2013 in Public Records

Microforms Appendix C | Association for Library Collections & Technical Services (ALCTS) Appendix C of Managing Microforms in the Digital Age Note: This list of current commercial providers is not meant to be inclusive. URLs are accurate as of May 2013. AMI Document Management Services P.O. AMI Document Management Services, also known as Apex Micrographics, provides filming and scanning services mostly for the business market. Archival Solutions (A division of Primary Source Microfilm) 12 Lunar Dr. Archival Solutions specializes in duplication, acetate film and fiche conversion, and storage. Backstage Library Works 9 S. Formerly OCLC Preservation Resources, Backstage Library Works provides customized digitization and microfilming solutions. Content Conversion Specialists (CCS) CCS Content Conversion Specialists GmbH Weidestrasse 134 D-22083 Hamburg Germany Tel. +49 (0)40/227130-0 Fax. +49 (0)40/227130-11 Email: Crowley Company Readex

Managing Microforms in the Digital Age | Association for Library Collections & Technical Services (ALCTS) by Kitti Canepi, Becky Ryder, Michelle Sitko, and Catherine Weng for the Best Practices Guide Series of the Continuing Resources Section’s Research and Publications Committee Association for Library Collections and Technical Services, a division of the American Library Association Contents Introduction 1. 2. 3. 4. Equipment Microfilm Readers Microfiche Readers Microopaque and Microcard Readers Additional Considerations Microform Storage Housing Cabinets and Shelving Environment 5. 6. 7. Bibliography Appendixes A: Sources for Current Awareness B: Microform Reader, Printer, Scanner Manufacturers C: Commercial Microform Providers and Service Bureaus About the Authors Libraries have long depended on microforms as a means of preserving and providing access to research materials such as newspapers, periodicals, government publications, manuscripts, business records, diaries, scrapbooks, and other published and primary-source materials. About the Authors August 2013

6 Popular Librarian Groups To Join On LinkedIn | Librarianship is a challenging, rewarding, and constantly evolving field of employment. Most people don’t actually realize the wide array of skills that go into becoming a great librarian and it’s important to take the time to master all of the different aspects of librarianship. However, no matter how much education you provide yourself with there is no question that a large part of your overall success as a librarian will also hinge on professional contacts and constant enrichment. That’s why LinkedIn can be so important. LinkedIn is like the Facebook of professionals. Groups are broken down into different specific categories and provide a place to carry on numerous discussions with others in your field. Librarianship Job Search and Careers Page – This is actually a subset of the ALA and focuses on providing a place for job seekers as well as potential employers in the library field to meet, discuss various issues, and more. Also on

What Makes a Program Successful? The new academic year starts in less than a month, so we are in the process of wrapping up summer projects and girding our loins for the fall. Part of that loin girding is figuring out what programs we're going to run - are we going to repeat what we've done in the past? Come up with something new? In making decisions about the future, I of course have to think about the past: which events were successful, and which were unsuccessful? In looking at my past successes and failures, I've come up with a few measures I use to judge: What was the cost per participant? What about you?