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Solution Saturday: 10 Ways to Shorten Long Meetings Solution Saturday: 10 Ways to Shorten Long Meetings Great meetings create efficiency. It’s Solution Saturday. The problem I’d like us to solve is spending too much time in long meetings. Free Gantt Chart Template for Excel A Gantt chart is a vital tool for any project manager. It helps you create a schedule for your project and track the status of each task. There are hundreds of tools for creating gantt charts, some far more complex than others. If you use Excel, you can create a project schedule with almost no learning curve by downloading Vertex42's free Gantt Chart Template. For complicated project management activities, you may need a tool such as Microsoft Project. What are facilitation and moderation A quick addendum about facilitation and moderation on online spaces before a longer post about strategy. Pete Ferne and Dan Dixon grouping a mindmap at The Media Sandbox community launch event. Are they facilitating, moderating, re-purposing, or nothing at all?

Have More Meetings (But Keep Them Short) Meetings are often the bane of many a creative’s existence, especially those working for a big outfit. “Death by meeting” is a common complaint, the lament usually being one of frequency, length, or lack of productivity. Despite the many books written on the subject, meetings remain a sore spot for many. There may be a practical solution. How to Design an Agenda for an Effective Meeting Executive Summary To prevent holding a meeting in which participants are unprepared, veer off-track, or waste the team’s time, you should create an effective meeting agenda that sets clear expectations for what needs to occur before and during the meeting. Seek input from your team members to ensure the agenda reflects their needs and keeps them engaged. If your entire team is meeting, then the issues discussed should affect everyone present and require the whole team’s effort to solve. Addressing topics that don’t impact everyone at the meeting wastes individuals’ valuable time. Another tactic for creating a better meeting agenda is listing topics as questions to be answered.

5 Things to Do Before the Meeting Begins We have all shown up to that meeting. The one with no purpose. The one with no advance notice or details. And the one where no one could even find where the meeting was being held. It ends up being a waste of everyone’s time.

5 keys to effective project meetings Today we will look at five key practices to adhere to in order to make sure you are never that person running an inefficient meeting. Sticking to these practices will help make sure you have great meetings that are well attended because you have an awesome reputation for conducting only meaningful and well led meetings that people leave feeling smarter than when they went in. Send out an advance agenda. Do yourself and your attendees a huge favor -- send out an agenda in advance.

How to Refocus a Meeting After Someone Interrupts You did everything you were supposed to do: Invited all the right people, sent out an agenda in advance, and got everyone’s agreement on the process. Despite your diligence, your meeting is being hijacked. How should you handle a persistent interrupter? Will it work to just ignore the person? And how can you get the meeting back on track? Meetings Are Toxic Do you really need a meeting? Meetings usually arise when a concept isn't clear enough. Instead of resorting to a meeting, try to simplify the concept so you can discuss it quickly via email or im or Campfire. The goal is to avoid meetings. Do You Need That Meeting? I’m sitting in Kevin Hoffman‘s session at UI18 on Running Better Meetings. He makes good arguments about facilitation and visual thinking and how they impact the quality of what happens during meetings. But after my experience at, where meetings were rare, I now struggle to comprehend how many meetings most workplaces have. What evidence is there that we need these things? Many people complain about how much time they spend in meetings, yet the meetings go on.

10 Etiquette Rules For Meetings That Every Professional Needs To Know Mike Nudelman / Business Insider Even if you dread them, meetings put you in front of coworkers and bosses who you may not work with on a regular basis. That means how you conduct yourself in them may leave a lasting impression. Is it acceptable to eat during a meeting, or check your phone? Should you be the person asking questions at the end? If broken, the unwritten rules of meeting professionalism may damage your reputation. The Right Way to End a Meeting A common complaint among managers is that the conversations they have with employees aren’t producing results: “We keep talking about the same issue over and over, but nothing seems to ever happen!” That’s because most managers are missing a vital skill: the ability to deliberately close a conversation. If you end a conversation well, it will improve each and every interaction you have, ultimately creating impact. Meetings are really just a series of conversations — an opportunity to clarify issues, set direction, sharpen focus, and move objectives forward. To maximize their impact, you need to actively design the conversation. While the overall approach is straightforward – and may seem like basic stuff — not enough managers are actually doing this in practice: