background preloader

Personal information management

Personal information management
Personal information management (PIM) refers to the practice and the study of the activities people perform in order to acquire, organize, maintain, retrieve and use personal information items such as documents (paper-based and digital), web pages and email messages for everyday use to complete tasks (work-related or not) and fulfill a person’s various roles (as parent, employee, friend, member of community, etc.). There are six ways in which information can be personal: [1] Owned by "me"About "me"Directed toward "me"Sent/Posted by "me"Experienced by "me"Relevant to "me" One ideal of PIM is that people should always have the right information in the right place, in the right form, and of sufficient completeness and quality to meet their current need. Technologies and tools such as personal information managers help people spend less time with time-consuming and error-prone activities of PIM (such as looking for information). History and background[edit] Tools[edit] Study[edit]

http://en.wikipedia.org/wiki/Personal_information_management

Related:  Personal OrganizationORGANIZATION & PRODUCTIVITY & TO DO LISTS

Are you really managing information overload? At the social media webinar I gave at the end of last year for the PMI LEAD Community of Practice one of the main themes coming out of the comments and questions from participants was how to deal with the extra information channels that social media tools offer. People generally seem quite worried about how to handle information overload, to the point that it creates a panic or stress and they stop using tools that could actually be quite helpful if they were only used in the right way. Graham Allcott talks about this in his book, How To Be A Productivity Ninja. It’s a time-management-y book but it’s really about how to get organised and stay organised.

HOW To Organize Your Files – Mission: Office - Organize With Sandy February 15, 2011 by Sandy I did a post on organizing your files in a general sense. But I wanted to go a little deeper with you. 7 Secrets of the Super Organized A few years ago, my life was a mess. So was my house, my desk, my mind. Then I learned, one by one, a few habits that got me completely organized. 8 free (or almost free) tools to organize your life You can write all the to-do lists you want, but if you keep losing those scraps of paper, they’re not much help. So we rounded up eight easy ways to move your lists beyond pen and paper. Each website meets our requirements for contact-info disclosure and customer service, and all have free apps so that you can go mobile. Best for list haters: Keep.Google.com Think of this as the anti-list; it can look more like a Pinterest board than a roster of chores.

Obsessive- Compulsive’s Guide To 12 Organizing Tips By Leo Babauta Is your life in disarray? Do you have trouble finding things? Do you constantly forget stuff? If so, don’t worry — you’re like most of the human population. Disorganization is a natural state of order. The Checklist Manifesto: How to Get Things Right It’s no secret that I’m a huge fan of Atul Gawande. A reader recently pointed out that I hadn’t covered his most recent book, The Checklist Manifesto: How to Get Things Right. I had only covered an interesting subset of the book—why we fail. In this post, we’ll take a quick look at some other parts of the book. To put us in the proper context, we’re smart.

Building a Smarter To-Do List, Part II Conclusion of our two-part series on improving the quality of your to-do list. Yesterday's post covered some basics and whys, the concept of the “next action,” and the importance of physicality. « Start with yesterday's “Building a Smarter To-Do List, Part I” How to Finish Your Work, One Bite at a Time “How do you eat an elephant? One bite at a time.” If you’ve ever ran more than a few miles, you probably understand why you need to pace yourself. Runners that sprint at the start of a race will be exhausted far before they cross the finish line. The same principle applies when trying to get work done. One solution for pacing my work that I’ve found incredibly effective is maintaining weekly/daily to-do lists.

Building a Smarter To-Do List, Part I Since new folks visit 43F each day, I thought it might be valuable to return to one of our most popular evergreen topics to review some "best practices" for keeping a good to-do list. While a lot of this might be old hat to some of you, it's a good chance to review the habits and patterns behind one of the most powerful tools in the shed. Part 2 appears tomorrow (Update: now available). (N.B.: links to previous posts related to these topics are provided inline) Why bother?

Course of Actions - Task Flow Mapping Your Day One of the things I’ve found when listing out tasks and actions, is the difficulty of organizing a list into a logical flow. Most of my day is filled with tasks that I need or want to complete in a specific order, and I wanted a simple way to map out the flow of my day. When I set out to find a way to do this, I had several criteria in mind: Clean Out Your To-Do List for Guilt-Free Productivity This is a great article. After trying different methods I find having 2 'to do lists' really works. The 1st list is a must follow list, which is broken down into what to do today, this week and this month, it covers routine requirements with space to add ad hoc extras as they arise e.g. phone client etc. Having one eye on the month as well as the day, means that if a day is light (I wish) then I can accomplish some of the weekly or monthly tasks. Keeping my real 'to do' list focused on 'must do' tasks means nothing gets lost (hopefully). You are so right that the to do list is not a dumping ground.

Dave Lee — Introducing the Week Chart Update: Thanks Lifehacker for picking up this post. (This is Part 3 in a series about My Productivity System.) In this post I’d like to share with you the Week Chart. It’s part of my recipe to keep focused and release incredible amounts of creativity throughout the week. How to Never Be Late Again By Cristina Pagnoncelli Making a mistake, screwing up a major project, or seeing your business fail sucks. Being wrong on any scale is a blow to your self-confidence, makes you question the path you’re on, and cripples your motivation to move forward. But there’s another way to think about failure: it’s inevitable. How to Make Time by Prioritizing and Scheduling: 6 steps Edit Article Edited by Harold R, Manuel_Montenegro_THANKS!, Nicole Willson, Flickety and 13 others You may not be able to create time, but you can manage your life effectively to maximize the time you spend with people, pets, work, friends, family, and just hanging around. Ad Steps

Related: