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Organization & Preparation Tips

Organization & Preparation Tips
Before you even open up PowerPoint, sit down and really think about the day of your presentation. What is the real purpose of your talk? Why is it that you were asked to speak? Before you begin to formulate the content of your presentation, you need to ask yourself many basic questions with an eye to becoming the best possible presenter for that particular audience. Who is the audience? What are their backgrounds? What is the purpose of the event? Is it to inspire? Why were you asked to speak? What are their expectations of you? Where is it? Find out everything you can about the location and logistics of the venue. When is it? Do you have enough time to prepare? No matter how great your delivery, or how professional and beautiful your supporting visuals, if your presentation is not based on solid content, you can not succeed. Do not fall into the trap of thinking that in order for your audience to understand anything, you must tell them everything. Simple does not mean stupid.

Structure Your Presentation Like a Story - Nancy Duarte by Nancy Duarte | 8:00 AM October 31, 2012 After studying hundreds of speeches, I’ve found that the most effective presenters use the same techniques as great storytellers: By reminding people of the status quo and then revealing the path to a better way, they set up a conflict that needs to be resolved. That tension helps them persuade the audience to adopt a new mindset or behave differently — to move from what is to what could be. Here’s how it looks when you chart it out: And here’s how to do it in your own presentations. Craft the Beginning Start by describing life as the audience knows it. After you set that baseline of what is, introduce your vision of what could be. What is: We fell short of our Q3 financial goals partly because we’re understaffed and everyone’s spread too thin. What could be: But what if we could solve the worst of our problems by bringing in a couple of powerhouse clients? Once you establish that gap, use the rest of the presentation to bridge it

10-things-speakers-should-never-say-th While it's really hard to immediately win over a crowd, it's really easy for a speaker to lose the room within the first few minutes of a presentation. To make sure you don't lose your audience, here's Boris Veldhuijzen van Zanten, serial entrepreneur and founder of TwitterCounter and The Next Web, with ten things you should never say during your presentations: 1. "I'm jet-lagged/tired/hungover." Not sure where this comes from, but one in five presentations at any conference starts with an excuse: "They only invited me yesterday," or, "I'm really tired from my trip," or some other lame excuse the audience really doesn't want to hear. We, the audience, just want to see you give it your best. 2. This is how many people start their talks. It isn't your responsibility to check the audio. But if you do speak into the microphone and get the impression it's not working, just relax, count to three, and try again. Throughout, smile at the audience and look confident. 3. 4. 5. 6. 7. 8. 9. 10.

Do Your Slides Pass the Glance Test? - Nancy Duarte by Nancy Duarte | 11:00 AM October 22, 2012 An audience can’t listen to your presentation and read detailed, text-heavy slides at the same time (not without missing key parts of your message, anyway). So make sure your slides pass what I call the glance test: People should be able to comprehend each one in about three seconds. Think of your slides as billboards. When people drive, they only briefly take their eyes off their main focus — the road — to process billboard information. Keep It Simple Research shows that people learn more effectively from multimedia messages when they’re stripped of extraneous words, graphics, animation, and sounds. So when adding elements to your slides, have a good reason: Does the audience need to see your logo on each slide to remember who you work for? It’s also important to stick to a consistent visual style in your slide deck. Consider the “before” slide below. Flow. Contrast. White space. Hierarchy. Unity.

5 Ways to Give a Presentation That Nobody Will Ever Forget This story first appeared on The Muse, a web destination with exciting job opportunities and expert career advice. We've all been there: In the audience at a dry pitch event or witnessing a lackluster presentation in a work meeting and counting the minutes until you can stop pretending to listen. It's alarming how common the expectation is for a presentation to be boring, especially when there are simple and concrete tools you can use to be engaging and memorable. So let's scrap the dusty PowerPoint presentations and shake things up! As sketch comedians who perform text from the internet word-for-word onstage, we've been giving a lot of lessons to techies, entrepreneurs, and corporate folk alike about how to take their content and make it exciting, no matter what that raw material is. Whether you're pitching a product or presenting at a staff meeting, here are five ways to create memorable moments in any presentation. 1. On a related note, know your audience. 2. 3. 4. 5.

30 Crucial Skills You Need to Be an Amazing Speaker It's the business skill people dread the most--but once you get over the initial jitters, being a good public speaker really isn't that hard. Like most skills, you can become competent, if not great, if you're willing to put in the time for practice and planning. Here are 30 essential skills you must have to be an amazing speaker: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30.

Five presentation lessons from Apple’s new rising star Since I wrote a book titled The Presentation Secrets of Steve Jobs, I’ve been searching for a presenter – at Apple or any other company – who comes close to sharing Jobs’ presence on stage. It hasn’t been easy. Jobs was charismatic, inspiring, humorous, dramatic, engaging and polished, and his slides were beautifully designed. Apple is giving one vice president more time on stage and he’s the most compelling business presenter I’ve seen in a long time. His name is Craig Federighi, Apple’s senior vice president of software engineering. Apple CEO Tim Cook introduced Federighi as “Superman” at Apple’s annual WWDC developers conference on June 2. Here are five very specific presentation techniques that Federighi does very effectively, techniques that you can – and should – use in your next presentation. 1. Most people deliver a presentation in the same tone of voice and use the same energy as though they were speaking in hushed tones to a colleague in the hallway. 2. 3. 4. 5.

Designing conference posters - Colin Purrington A large-format poster is a big piece of paper or wall-mounted monitor featuring a short title, an introduction to your burning question, an overview of your novel experimental approach, your amazing results in graphical form, some insightful discussion of aforementioned results, a listing of previously published articles that are important to your research, and some brief acknowledgement of the tremendous assistance and financial support conned from others — if all text is kept to a minimum (less than a 1000 words), a person could fully read your poster in 5-10 minutes. Section content • DOs and DON’Ts • Adding pieces of flair • Presenting • Motivational advice • Software • Templates • Printing • Useful literature • Organizing a poster session What to put in each section Below, I’ve provided rough tips on how many words each of these sections might have, but those guesses are assuming you have a horizontal poster that is approximately 3×4′. Adjust accordingly. DOs and DON’Ts 1. 2. 3.

Why the Italians Hated Me, and Could Hate You, Too Granted, "hate" might be a strong word...but it sure felt like it. An Italian manufacturing conglomerate asked me to help improve productivity at one of its plants. I spent three days and nights on the floor and developed a number of recommendations to present to the leadership team. I was eager to prove my worth, so I led with a bang. "Let's jump right in," I said. "First, you should funnel every short-run job requiring major equipment changeovers to one production line. "Wait," one executive interrupted. "I promise I'll get to that in a second," I said. Another exec spoke up. "We'll cover that in just a moment," I said. A department manager raised his hand. My "bang" was a dud. Yay, me. According to Erin Meyer, a professor at INSEAD and author of a superb (and I don't use that word lightly) new book, The Culture Map: Breaking Through the Invisible Boundaries of Global Business, their frustration wasn't their fault. It was my fault. First some background. Me? Why? Just different.

TED TALKS: “ONE SIZE FITS ALL” | ELT-CATION You are a good teacher. You work tirelessly to inspire creativity and motivation in your students. The list of bookmarked TED-videos in your computer is longer than the Great Wall of China. If it is so, this post will come in handy. A TED talk’s title is usually snappy and sums up the idea of the talk. Write the title of the talk on the board (e.g. the recent talk I showed to my class – What Makes a Good Life. What Makes a Good Life Option A: Ask students to come up with ideas relevant to the topic. Option B: Or ask students to think of 9 (or 12) words/phrases that are relevant to the topic and that may be used by the speaker in the talk. e.g. Option C: Get students to think about the topic and write down what they know about the topic in the first column (WHAT I KNOW) and then write what they’d like to know about the topic in the second column (WHAT I WOULD LIKE TO KNOW) – get them to write down questions they have about the topic. While-Watching Post-Watching – Discuss the main ideas.