Electronic Records Management ERM Training. ARCS/ORCS - Records Classification and Scheduling. Vital and Nonvital Records | University Archives | Michigan State University. Vital records Any record identified as essential for the continuation or survival of the university if disaster strikes, is called a vital record. Such records are necessary to re-create the university’s legal and financial status and to determine the rights and obligations of employees and students. These records generally make up only a small percentage of the recorded data created by an organization. Vital records are: Critical to the function and mission of the university Essential for the continuous operation or reconstruction of any university-owned buildings Necessary to establish or protect the legal or financial position of the university Necessary to protect and ensure the rights and interests of employees and students Examples include: Nonvital records Nonvital records fall into one of three categories: Important records Examples are: Useful records These are records that can be replaced easily.
Unimportant records. FileCSpartAv2_2003.pdf (application/pdf Object) Records Management: Records Management Program Definitions (Special Collections and University Archives) The Records Management unit of the Division of Administration & Public Safety provides information to campus departments regarding the proper procedures for retaining and discarding University records. The program assists departments with developing a "Records Retention and Disposal Schedule," which would be in compliance with Federal and State regulations. Every office and department on campus is faced with the challenge of storage space, as well as decisions about which records to keep and which to discard. Records Management assists departments with these decisions and provides effective solutions for the proper retention of university records, special collections and university archives. We strive to achieve economy and efficiency in the creation, maintenance, and disposal of public records.
A_RecordsManagement_GlossaryOfTerms.pdf (application/pdf Object) Links of Interest - Government. Introduction to document management - SharePoint Server. Document management focuses on the storage and organization of documents to support active work in progress, including content creation and sharing within an organization. When organizations do not have any kind of formal document management system in place, content is often created and saved in an unmanaged and decentralized way on scattered file shares and individual hard disk drives. This makes it hard for employees to find, share, and collaborate effectively on content. This also makes it difficult for organizations to use the valuable business information and data in the content. Microsoft Office SharePoint Server 2007 supports your organization's document management needs by providing a broad set of document management capabilities that enable you to do the following: Store, organize, and locate documents.
Ensure the consistency of documents. Store and organize documents in a Document Center site Use content types to manage documents consistently Manage document properties. E1_ SFD_Handouts.pdf (application/pdf Object) Database_project_briefing_note.pdf (application/pdf Object) Metadata Training Resources. US EPA-Information Resources Management (IRM) Policy Manual. Training - Records management courses. ISEB certificate in data protection and freedom of information courses delivered by solicitors - Morgan Cole LLP. MIT - Lessons Learned Implementing Document Management. Univ. Washington - Filing System. Develop a plan A good filing system is developed through a basic file plan. Planning is important because it establishes direction and control, ensures that everyone involved has a common understanding of purpose and goals, provides guidelines, and identifies the elements of a project.
Plan elements in logical order Assign responsibilityObtain supportCollect information: inventory recordsAnalyze recordsDevelop a filing systemImplement systemTrain usersMonitor implementation, follow up and revise system Assign responsibility One individual should be assigned the responsibility for developing and coordinating the new filing system. The first step in developing or improving a filing system is to gain the support of both the administration and the users of the system. Every member of the office must understand the purpose and scope of the project. The Records Inventory: Collect information Any changes to a filing system must begin with an inventory. Conducting the inventory Analyze records. Records Management in a digital world.
Enterprise software solutions. Dublin Core Metadata Element Set, Version 1.1. Introduction The Dublin Core Metadata Element Set is a vocabulary of fifteen properties for use in resource description. The name "Dublin" is due to its origin at a 1995 invitational workshop in Dublin, Ohio; "core" because its elements are broad and generic, usable for describing a wide range of resources. The fifteen element "Dublin Core" described in this standard is part of a larger set of metadata vocabularies and technical specifications maintained by the Dublin Core Metadata Initiative (DCMI).
The full set of vocabularies, DCMI Metadata Terms [DCMI-TERMS], also includes sets of resource classes (including the DCMI Type Vocabulary [DCMI-TYPE]), vocabulary encoding schemes, and syntax encoding schemes. All changes made to terms of the Dublin Core Metadata Element Set since 2001 have been reviewed by a DCMI Usage Board in the context of a DCMI Namespace Policy [DCMI-NAMESPACE]. References The Elements. Record management sharepoint form. The Document Life Cycle. Indexing Digital (Electronic) Documents -- It's Not an Option; Pay Now or Pay (More) Later. Service bureaus is presented.
"> Taking Stock | Model | Glossary | Bibliography | Credits Abstract Conversion from paper-based filing to an electronic document management system (EDMS) requires significant planning. Indexing digital documents is not optional. This paper distinguishes between field-based and full-text indexing and recommends a combination of the two. Introduction Organizations have traditionally relied on paper filing systems for document storage and retrieval. While EDMSs provide much faster access to and retrieval of documents (which is a financial benefit in itself), the mere availability of a new technology does not justify its acquisition. So what do you need to know about indexing to increase your document retrieval efficiency and save money?
Types of Indexing Indexing can be field-based, full-text, or a combination of the two. Full-text indexes are created automatically. Organizational Benefits of Indexing Financial Benefits: Increased production. Legal Benefits: Www.irmt.org/documents/educ_training/term modules/IRMT TERM Additional Resources.pdf. Education and Training Materials | International Records Management Trust. International Records Management Trust - Glossary of Terms.
Information and documentation -- Work process analysis for records. AIDA - Associazione Italiana per la Documentazione Avanzata. EBSCO Publishing - CINAHL document types. International Council on Archives. University of Tech. Sydney - File Classification system. Retention policy. Managing documents - Canada. Electronic document and records management training site:.edu. Document types and naming conventions. Canada revenue agency - list docs taxation. Utah State - General Records Retention Schedule. Document Types. UNBISnet. Identify and manage records anywhere - Introduction to Records Management and Compliance. BCS all in one Jan 2010.pdf (application/pdf Object) Lgcs2.03.pdf (application/pdf Object) Information Guides - Information and Records Management Society. Src-standard2_0.pdf (application/pdf Object) Hoflroar0203.pdf (application/pdf Object)