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Records Management (RM)

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Electronic Records Management ERM Training. ARCS/ORCS - Records Classification and Scheduling. The B.C.

ARCS/ORCS - Records Classification and Scheduling

Government uses the following types of records schedules: These schedules or “timetables” determine the life cycle of government records from creation and active office use; semi-active off-site storage(if required) through to final disposition (destruction or transfer to the government archives). They are also classification tools used to organize records. Contact your Records Officer if you need an amendment to your ORCS/ORS or to ARCS, or if you need a new records schedule. Vital and Nonvital Records. Vital records Any record identified as essential for the continuation or survival of the university if disaster strikes, is called a vital record.

Vital and Nonvital Records

FileCSpartAv2_2003.pdf (application/pdf Object) Records Management: Records Management Program Definitions (Special Collections and University Archives) The Records Management unit of the Division of Administration & Public Safety provides information to campus departments regarding the proper procedures for retaining and discarding University records. The program assists departments with developing a "Records Retention and Disposal Schedule," which would be in compliance with Federal and State regulations.

Every office and department on campus is faced with the challenge of storage space, as well as decisions about which records to keep and which to discard. A_RecordsManagement_GlossaryOfTerms.pdf (application/pdf Object) Links of Interest - Government. Links of Interest A number of organizations are interested in Information Management in Canada.

Links of Interest - Government

Using these links you can extend your research, contact these organizations, and make new discoveries. If you would like to add a link to our list, please contact centre.liaison.centre@bac-lac.gc.ca. IM Forum www.imforumgi.gc.ca/index-eng.asp The Information Management Forum, co-chaired by Treasury Board Secretariat and Library and Archives Canada, was established in January 1997 to bring together those Directors (or their equivalents) from departments and agencies in the Government of Canada who share a common interest regarding the effective management of information.

Introduction to document management - SharePoint Server. Document management focuses on the storage and organization of documents to support active work in progress, including content creation and sharing within an organization.

Introduction to document management - SharePoint Server

When organizations do not have any kind of formal document management system in place, content is often created and saved in an unmanaged and decentralized way on scattered file shares and individual hard disk drives. This makes it hard for employees to find, share, and collaborate effectively on content. This also makes it difficult for organizations to use the valuable business information and data in the content. Microsoft Office SharePoint Server 2007 supports your organization's document management needs by providing a broad set of document management capabilities that enable you to do the following: E1_ SFD_Handouts.pdf (application/pdf Object) Database_project_briefing_note.pdf (application/pdf Object) Metadata Training Resources. If you would like to add a resource or make changes to an existing resource, please contact us through the feedback page. 2013 Webinars Cooperative Authority Control4 December 2013Thomas Hickey, Chief Scientist, OCLC About the Webinar:Libraries around the world have a long tradition of maintaining authority files to assure the consistent presentation and indexing of names.

Metadata Training Resources

As library authority files have become available online, the authority data has become accessible -- and many have been published as Linked Open Data (LOD) -- but names in one library authority file typically had no link to corresponding records for persons and organizations in other library authority files. 2012 Webinars 2011 Webinars. US EPA-Information Resources Management (IRM) Policy Manual. Training - Records management courses. ISEB certificate in data protection and freedom of information courses delivered by solicitors - Morgan Cole LLP. MIT - Lessons Learned Implementing Document Management. Univ. Washington - Filing System.

Develop a plan A good filing system is developed through a basic file plan.

Univ. Washington - Filing System

Planning is important because it establishes direction and control, ensures that everyone involved has a common understanding of purpose and goals, provides guidelines, and identifies the elements of a project. Plan elements in logical order Assign responsibilityObtain supportCollect information: inventory recordsAnalyze recordsDevelop a filing systemImplement systemTrain usersMonitor implementation, follow up and revise system Assign responsibility One individual should be assigned the responsibility for developing and coordinating the new filing system.

The first step in developing or improving a filing system is to gain the support of both the administration and the users of the system. Every member of the office must understand the purpose and scope of the project. The Records Inventory: Collect information Any changes to a filing system must begin with an inventory. Conducting the inventory. Records Management in a digital world.

United Nations - Archive & Records Management Section

Enterprise software solutions. Dublin Core Metadata Element Set, Version 1.1. Introduction The Dublin Core Metadata Element Set is a vocabulary of fifteen properties for use in resource description.

Dublin Core Metadata Element Set, Version 1.1

The name "Dublin" is due to its origin at a 1995 invitational workshop in Dublin, Ohio; "core" because its elements are broad and generic, usable for describing a wide range of resources. The fifteen element "Dublin Core" described in this standard is part of a larger set of metadata vocabularies and technical specifications maintained by the Dublin Core Metadata Initiative (DCMI). The full set of vocabularies, DCMI Metadata Terms [DCMI-TERMS], also includes sets of resource classes (including the DCMI Type Vocabulary [DCMI-TYPE]), vocabulary encoding schemes, and syntax encoding schemes. The terms in DCMI vocabularies are intended to be used in combination with terms from other, compatible vocabularies in the context of application profiles and on the basis of the DCMI Abstract Model [DCAM].

References The Elements. Record management sharepoint form. The Document Life Cycle. Indexing Digital (Electronic) Documents. Service bureaus is presented.

Indexing Digital (Electronic) Documents

"> Taking Stock | Model | Glossary | Bibliography | Credits Abstract Conversion from paper-based filing to an electronic document management system (EDMS) requires significant planning. Introduction Organizations have traditionally relied on paper filing systems for document storage and retrieval. While EDMSs provide much faster access to and retrieval of documents (which is a financial benefit in itself), the mere availability of a new technology does not justify its acquisition. So what do you need to know about indexing to increase your document retrieval efficiency and save money? Types of Indexing Indexing can be field-based, full-text, or a combination of the two. Full-text indexes are created automatically. All organizations benefit from some combination of field-based and full-text indexing, but determining what particular combination is most beneficial to a given organization is a very complicated process.

Www.irmt.org/documents/educ_training/term modules/IRMT TERM Additional Resources.pdf. International Records Management Trust. The MPSR Programme covers all phases of the records lifecycle, or continuum of records management, as well as the application of these principles and practices to financial, human resource and hospital and court records.

International Records Management Trust

The programme comprises about 4000 pages of training material, including 18 teaching/study training modules, case studies, good practice manuals and associated educational materials. While the materials address public sector record-keeping issues, they also are useful for records management in the private sector. There is a Spanish adaptation , in two volumes, of some of the study material, which is described at the end of this list. International Records Management Trust - Glossary of Terms.

Work process analysis for records. AIDA - Associazione Italiana per la Documentazione Avanzata. EBSCO Publishing - CINAHL document types. International Council on Archives. University of Tech. Sydney - File Classification system. Retention policy. Managing documents - Canada. Electronic document and records management training site:.edu. Document types and naming conventions. Canada revenue agency - list docs taxation. Utah State - General Records Retention Schedule. Document Types. UNBISnet. Identify and manage records anywhere - Introduction to Records Management and Compliance.

BCS all in one Jan 2010.pdf (application/pdf Object) Lgcs2.03.pdf (application/pdf Object) Information Guides - Information and Records Management Society. Src-standard2_0.pdf (application/pdf Object) Hoflroar0203.pdf (application/pdf Object)