Records Management (RM)

Facebook Twitter

Electronic Records Management ERM Training. ARCS/ORCS - Records Classification and Scheduling. The B.C.

ARCS/ORCS - Records Classification and Scheduling

Government uses the following types of records schedules: These schedules or “timetables” determine the life cycle of government records from creation and active office use; semi-active off-site storage(if required) through to final disposition (destruction or transfer to the government archives). They are also classification tools used to organize records. Vital and Nonvital Records. Vital records Any record identified as essential for the continuation or survival of the university if disaster strikes, is called a vital record.

Vital and Nonvital Records

Such records are necessary to re-create the university’s legal and financial status and to determine the rights and obligations of employees and students. These records generally make up only a small percentage of the recorded data created by an organization. Vital records are: FileCSpartAv2_2003.pdf (application/pdf Object) Records Management: Records Management Program Definitions (Special Collections and University Archives) The Records Management unit of the Division of Administration & Public Safety provides information to campus departments regarding the proper procedures for retaining and discarding University records. The program assists departments with developing a "Records Retention and Disposal Schedule," which would be in compliance with Federal and State regulations. Every office and department on campus is faced with the challenge of storage space, as well as decisions about which records to keep and which to discard. A_RecordsManagement_GlossaryOfTerms.pdf (application/pdf Object)

Links of Interest - Government. Links of Interest A number of organizations are interested in Information Management in Canada.

Links of Interest - Government

Using these links you can extend your research, contact these organizations, and make new discoveries. If you would like to add a link to our list, please contact centre.liaison.centre@bac-lac.gc.ca. Introduction to document management - SharePoint Server. Document management focuses on the storage and organization of documents to support active work in progress, including content creation and sharing within an organization.

Introduction to document management - SharePoint Server

When organizations do not have any kind of formal document management system in place, content is often created and saved in an unmanaged and decentralized way on scattered file shares and individual hard disk drives. This makes it hard for employees to find, share, and collaborate effectively on content. This also makes it difficult for organizations to use the valuable business information and data in the content. Microsoft Office SharePoint Server 2007 supports your organization's document management needs by providing a broad set of document management capabilities that enable you to do the following: E1_ SFD_Handouts.pdf (application/pdf Object) Database_project_briefing_note.pdf (application/pdf Object) Metadata Training Resources. If you would like to add a resource or make changes to an existing resource, please contact us through the feedback page. 2013 Webinars Cooperative Authority Control4 December 2013Thomas Hickey, Chief Scientist, OCLC About the Webinar:Libraries around the world have a long tradition of maintaining authority files to assure the consistent presentation and indexing of names.

Metadata Training Resources

As library authority files have become available online, the authority data has become accessible -- and many have been published as Linked Open Data (LOD) -- but names in one library authority file typically had no link to corresponding records for persons and organizations in other library authority files. US EPA-Information Resources Management (IRM) Policy Manual. Training - Records management courses. ISEB certificate in data protection and freedom of information courses delivered by solicitors - Morgan Cole LLP.

MIT - Lessons Learned Implementing Document Management. Univ. Washington - Filing System. Develop a plan A good filing system is developed through a basic file plan.

Univ. Washington - Filing System

Planning is important because it establishes direction and control, ensures that everyone involved has a common understanding of purpose and goals, provides guidelines, and identifies the elements of a project. Plan elements in logical order Assign responsibilityObtain supportCollect information: inventory recordsAnalyze recordsDevelop a filing systemImplement systemTrain usersMonitor implementation, follow up and revise system. Records Management in a digital world.

United Nations - Archive & Records Management Section

Enterprise software solutions. Dublin Core Metadata Element Set, Version 1.1. Introduction The Dublin Core Metadata Element Set is a vocabulary of fifteen properties for use in resource description.

Dublin Core Metadata Element Set, Version 1.1

The name "Dublin" is due to its origin at a 1995 invitational workshop in Dublin, Ohio; "core" because its elements are broad and generic, usable for describing a wide range of resources. Record management sharepoint form. The Document Life Cycle. Indexing Digital (Electronic) Documents. Service bureaus is presented.

Indexing Digital (Electronic) Documents

"> Taking Stock | Model | Glossary | Bibliography | Credits Abstract Conversion from paper-based filing to an electronic document management system (EDMS) requires significant planning. Www.irmt.org/documents/educ_training/term modules/IRMT TERM Additional Resources.pdf. International Records Management Trust. The MPSR Programme covers all phases of the records lifecycle, or continuum of records management, as well as the application of these principles and practices to financial, human resource and hospital and court records.

International Records Management Trust

The programme comprises about 4000 pages of training material, including 18 teaching/study training modules, case studies, good practice manuals and associated educational materials. While the materials address public sector record-keeping issues, they also are useful for records management in the private sector. There is a Spanish adaptation , in two volumes, of some of the study material, which is described at the end of this list. International Records Management Trust - Glossary of Terms. Work process analysis for records. AIDA - Associazione Italiana per la Documentazione Avanzata. EBSCO Publishing - CINAHL document types.

International Council on Archives. University of Tech. Sydney - File Classification system. Retention policy. Managing documents - Canada. Electronic document and records management training site:.edu. Document types and naming conventions. Canada revenue agency - list docs taxation. Utah State - General Records Retention Schedule. Document Types. UNBISnet. Identify and manage records anywhere - Introduction to Records Management and Compliance. BCS all in one Jan 2010.pdf (application/pdf Object) Lgcs2.03.pdf (application/pdf Object) Information Guides - Information and Records Management Society. Src-standard2_0.pdf (application/pdf Object) Hoflroar0203.pdf (application/pdf Object)