Not Sitting at the Grown-Ups Table: The Problem with Records Management. There is a sense of frustration in the records management profession. An informal show of hands in a session on professional education at the recent ARMA conference showed that most of the attendees had college or university degrees in library sciences or archival studies. Few had degrees in business or technology. The problem? Records management in the 21st century is all about business and technology. Over the last generation a disconnect has developed between the skills developed and the skills needed to be a successful, strategic manager of corporate records.
Brian Hill, Principal Analyst with Forrester Research Inc., has recently completed a survey in conjunction with ARMA International. Perhaps even more worrisome is that over the last two years, the participation of records managers in IT strategic planning has declined, according to Hill's survey. It's the Soft Skills, Stupid… How Do We Fix This? Cultivate good presentation and public speaking skills. Risk is a Four-Letter Word. Not Sitting at the Grown-Ups Table: The Problem with Records Management | Share on LinkedIn. Social media archiving policies must be realistic. Social media content can, in fact, be a record--a fact some records managers find terrifying and perplexing when they consider the void it creates in e-Discovery and Freedom of Information Act policies. Since October 2010 the National Archive and Records Administration has instructed federal agencies to archive social media records, including those hosted by third parties.
What's more, Gartner predicts that by 2013 half of all companies will have to produce social media content as part of an e-Discovery request, says Jesse Wilkins, director of systems of engagement for AIIM International. "Many of you share and understand the definition of what a record is...We have to set definitions. We have to have a baseline that says, this is what we mean by social media," said Wilkins during an Oct. 18 presentation at ARMA in Oxon Hill, Md. Sign up for our FREE newsletter for more news like this sent to your inbox! While social media policies have to be clear, they also have to be usable. More Ways to Manage Corporate Data Effectively.
Last week, Index Engines provided its take on how to best prepare and manage corporate data. The discussion didn’t end there, however. Today, Symantec released its 2011 Information Retention and e-Discovery Survey, which examined the retention policies of the enterprise. The survey reveals that email is no longer the most commonly requested records companies must produce — further complicating the way information and the kinds of information are managed. We thought this was the perfect opportunity to have Symantec weigh in. We asked Greg Muscarella, senior director of product management for Symantec’s Information Management Group, the same three questions about how to effectively manage your corporate data.
CMSWire: What are three things every company should know about managing corporate data? Greg Muscarella: First, don’t suffer from paralysis of analysis. Second, don’t hold onto everything forever. Third, use backup for recovery, archiving for discovery. Useful article?
Is there a sustainable and scaleable records management model in SharePoint 2010? « Thinking Records. This afternoon I published the following article to the AIIM ERM community: In June I saw Peter King, Office Server Group Manager of Microsoft UK, give a keynote speech to the AIIM roadshow in London. One of Peter’s slides contrasted functions that SharePoint 2010 could fulfill on its own, with functions that SharePoint needs the help of third party applications to fulfil. Records management was listed as being one of the things that SharePoint 2010 could do on its own. However Microsoft say that they have no intention of submitting SharePoint 2010 for certification against one of the recognised standards for records management systems, for example DoD 5015.2 in the US or MoReq 2 in the European Union. They advise customers wanting that level of records management functionality to look to third party products.
SharePoint 2010 can do a form of records management, but it is records management as defined by Microsoft, not as defined by the international records management community. And/or. Death of The Document - CIO Central - CIO Network. Clouds May Bring Dark Days for Records Management. By Dan Elam, Chief Operating Officer June 07, 2011 - 11:49 AM Current Rating:(0 ratings) This week Apple unveiled the industry’s worst-kept secret: their iCloud offering that permits users to store information in the cloud and make it accessible via PC, tablet, and mobile devices.
Add yet another headache for records management. Managing data inside the firewall hasn’t been particularly easy as evidenced by the fact that we have a multi-billion dollar industry devoted just to that. And now the iCloud permits documents and other objects to be stored in the cloud but synchronized to various devices. For example, iClouds will store your photos for 30 days. Legal issues can certainly be a nightmare with the cloud. What happens if the cloud goes down? Privacy will remain a big issue as well. Clouds are coming and they will bring many benefits.
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