Francisco Sáez sur Twitter : "New #GTD Project Management in @FacileThings: Personal #kanban. New GTD Project Management in FacileThings: Personal Kanban. In GTD, most of your projects (by definition, any outcome that needs more than one action step) will be a sequence of actions to be performed one after the other to achieve the end result. In such projects, FacileThings shows you only the very first next action of each project in the Next Actions list.
And when you complete it, the following action shows up automatically. So Straightforward. However there are cases, in projects that are more complex and/or more people are involved, where it can be convenient to have more than one action of the same project active in your Next Actions list. We have researched into different ways to allow you to manage that such projects. After testing different kinds of diagrams and methods, we have chosen to implement a Kanban-type management, for several reasons: Its simple and visual character is suitable for anyone. The Personal Kanban implementation in FacileThings Let’s look at the new Projects Section: What do you think? About the author. GTD for CIOs | How I use GTD to manage my life and reduce stress. Do you have a system to comfortably control your day to day? 8 Reasons You Aren’t Getting Things Done. My method to keep my inbox empty. A very simple way to customize outlook to make it GTD friendly !
Using My First BlackBerry | 2Time. I spent a few minutes today setting up my first Blackberry… this after writing several articles about the way that the device is being abused by working professionals around the world. It’s barely been a day, but I am coming to understand its addictive nature, and why people seem so engrossed by them, especially to those who are non-users. #1: the screen and keyboards are very, very small compared to the usual freedom I have using a laptop with one or two screens and keyboards. It feels as if I’m threading a needle every time I pick it up, and my bifocals are finally getting the workout they deserve as I quint, furrow my brow and tune everything out in order to hit small key, teensy radio buttons with a slippery feeling trackball. #2: as a practitioner of the Zero Inbox, push email drives me crazy.
To the new user, this is crazy. All in all, I appreciate the convenience of mobile email, but so far it’s not a game-changer in productivity terms. GTD: You need a daily action plan. The alarm sounds. A long day ahead to enjoy, but also many things to do. Do you feel relaxed or overwhelmed by everything you have to do? Do you have a plan for your day? The truth is that there is a difference when you start your days knowing what you’re going to find.
But beware! Preparing your day in advance doesn’t mean filling the calendar with good intentions, it means deciding what actions you’re going to pay attention to, and anticipating possible needs or obstacles in carrying them out. A daily action plan should be a guide destined to eliminate the stress of uncertainty and motivate you to carry out a series of actions that you have formulated as fully feasible. If you use GTD as your personal productivity system then you already have a structure of action lists that show you your action options when you need to see them. First, you must look at the events that you have committed in your Calendar. Why working with priorities often doesn't work? By Francisco Sáez • January 10, 2011 “There is a regular tension between things that are urgent and things that are important — and far too often, the urgent wins” ~ Charles E.
Hummel, “Tyranny of the Urgent”, 1967 Traditional management systems, both personal and corporate, are based on the prioritization of every project and task to perform. It’s so common that we all are used to working that way to some degree. The problem is that, normally, we assign priorities to tasks according to their urgency instead of their importance. To break the cycle, you need to stop and look at all your projects, whether they are in progress or pending. In GTD, the “priority” of things is defined by your self commitment to accomplish them. In order to decide whether to commit yourself to a project or not, you must be clear about your ultimate goals. Beware of daily emails and phone calls, beware of that coworker asking you anything while you are having a coffee.
InShare4 About the author. RTM vs Nozbe vs Nirvana. The best GTD Solution? « pakos.me. UPDATE – I’ve been using Remember the Milk for a year now. Check out my latest post about what I’ve liked about using RTM this last year, and what I’d like to see get changed. My 1 year Anniversary with RTM! My thoughts on our relationship… There has been quite a lot of Web-based To-Do lists managers launched in the last couple of years. The 3 main contenders are: Remember the Milk, Nozbe, & Nirvana. Here is a small list of the criteria I am looking for in a good, always accessible To-Do List Manager. It has got to work in the most common web browsers. OK, not a small lists of demands, so let’s see how they faired. Web App Remember the Milk‘s standard interface is the least appealing of the bunch.
The power of RTM is the smart lists and search function. You can see the various contexts/tags on the right. One thing that is missing from the UI is a calendar. Overall impression: Screaming fast task entry, compatible with all browsers, not very appealing to look at. iPhone App Price! Final Tally. Is there such a thing as a sustainable todo system? | Ryan Waggoner. It was summer of 2006 and we had just moved to San Francisco, sans jobs. I spent the summer job-hunting and doing a little freelance work, but mostly hacking on some side projects. I felt tremendously busy, but looking back, it was mostly self-imposed busyness stemming from boredom and the restlessness that comes from not having a job for months. As the items on my todo list grew, I became more and more stressed out.
Finally, in a moment of desperation, I picked up a copy of Getting Things Done by David Allen and started down a really interesting road. Side note: for those of you that haven’t read the book, I highly recommend it, but this isn’t really a review. Even if you’re a time management ninja, there’s almost certainly some good stuff in the book that you’ll enjoy. To boil the gist of GTD down into a single sentence: you must have a workable system for keeping track of your tasks and responsibilities that you always use, and thus grow to trust completely. Re-read Getting Things Done. 11 Simple Tips To Effective Email Management | sfp101: Stress-Free Productivity. By Celes ….. At the end of the day, email is just a tool for you to get your tasks done. Below are 11 tips to improve your email management: 1.
Processing your mails once a day Even though I check my mail several times a day just to be in the loop (in case there’s something weird going on like my site is down, or if there’s an urgent request), I don’t process them right away. I only do so once a day, either at the beginning of the day or in the evenings. Set aside a daily time slot to process your emails. If you are in a working-level position where you get a lot of time-sensitive emails, you can still put this into practice. 2. Not all emails are the same. (To read more about 80/20 rule, read my detailed 3-part series on 80/20 Principle.) My 20% emails are the ones that give me the next breakthrough in my work. For the 20% emails, I give them significant priority. 3. File the mails that need your reply in a “Reply by XX Day” folder, where XX is the day of the week. 4. 5. 6. Before You Create a To-Do List. For several years now, I have profited from using a “Master Task List.”
This is a way to group your work-related activities so that you do what you were hired to do and keep from getting side-tracked by “trivial pursuits.” It is something you should develop before you start throwing together a to-do list. Photo courtesy of ©iStockphoto.com/SparkleArt I first learned this technique from Todd Duncan, whose book, Time Traps, published by Thomas Nelson, is a must read. It is subtitled, “Proven Strategies for Swamped Salespeople” but don’t let this put you off. Even if you aren’t in sales, this book has news you can use. Every page is loaded with time-saving tips and techniques for managing your workflow. “Master Tasking” is the process of identifying your five to seven most productive, most important work-related tasks.
Here are some characteristics of master tasks: Master Tasking will enable you to become more productive, more successful, more confident, less frustrated, and less stressed. A very simple way to customize outlook to make it GTD friendly ! 118 GTD Software Apps - Researched Comparison.