Architecture Design. Document management system. A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents.
It is usually also capable of keeping track of the different versions modified by different users (history tracking). The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems. History[edit] Beginning in the 1980s, a number of vendors began developing software systems to manage paper-based documents. Later developers began to write a second type of system which could manage electronic documents, i.e., all those documents, or files, created on computers, and often stored on users' local file-systems.
Components[edit] Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities. CMS or ECM – What is the difference? — Intranet design, intranet consultant, social intranet, website planning – Prescient Digital. The whole world often seems full of unfathomable jargon, and no one tops the information technology industry for its love of the Three Letter Acronym (TLA).
Two TLAs that cause much confusion in our industry are CMS and ECM. Although there are similarities between the two, there are crucial differences that should be cleared up. Despite what your web content management system (CMS) vendor may tell you about their ‘enterprise’ capabilities, rest assured that there is a huge difference between having an ‘enterprise content management’ (ECM) strategy and implementing a CMS. Unfortunately, despite considerable vendor and analyst literature on the subject, it appears that many CIO’s, CTO’s and IT Directors dive straight into CMS procurement without considering the bigger picture.
Definitions Let us start of with some definitions before we head into a more in depth examination: (Source: Wikipedia) (Source: AIIM) Etymology and history Content or documents? ECM and CMS similarities and differences. ECM, GED et CMS, à ne pas confondre. On entend beaucoup parler d’offres ECM, de CMS, de gestion de contenus, de GED et bien souvent ces termes sont employés à tort que ce soit dans les conversations ou dans les cahiers des charges.
Un point peut s’avérer utile afin d’y voir clair et de faire en sorte de ne plus confondre toutes ces abbréviations et applications sous-jacentes. ECM – Enterprise Content Management – et CMS – Content Management System – n’ont rien à voir. Quand bien même le mot « contenu » apparaisse dans chacun des deux termes, l’amalgame est impossible car l’ECM désigne la gestion des contenus d’entreprise, au sens où toute information, structurée comme non structurée, se doit d’être prise en compte et manipulée (gérée) en fonction de sa nature et de son intérêt pour l’activité de l’Entreprise. Un CMS n’a rien à voir avec cela puisque ce terme désigne un système de gestion de contenu, nous ne sommes donc plus là dans la gestion mais bien dans l’outillage – l’application – qui va permettre cette gestion.