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Controlled vocabularies provide a way to organize knowledge for subsequent retrieval. They are used in subject indexing schemes, subject headings , thesauri , taxonomies and other form of knowledge organization systems . Controlled vocabulary schemes mandate the use of predefined, authorised terms that have been preselected by the designer of the vocabulary, in contrast to natural language vocabularies, where there is no restriction on the vocabulary. [ edit ] In library and information science In library and information science controlled vocabulary is a carefully selected list of words and phrases , which are used to tag units of information (document or work) so that they may be more easily retrieved by a search.   Controlled vocabularies solve the problems of homographs , synonyms and polysemes by a bijection between concepts and authorized terms.
Information management ( IM ) is the collection and management of information from one or more sources and the distribution of that information to one or more audiences. This sometimes involves those who have a stake in, or a right to that information. Management means the organization of and control over the planning, structure and organisation, controlling, processing, evaluating and reporting of information activities in order to meet client objectives and to enable corporate functions in the delivery of information. Throughout the 1970s this was largely limited to files, file maintenance, and the life cycle management of paper-based files, other media and records.
Written by James Robertson , published November 1st, 2005 Categorised under: articles , information management Improving information management practices is a key focus for many organisations, across both the public and private sectors.