The Agency Workers Regulations 2010. Data protection and your business. Check an employee's right to work documents. Check your employees are entitled to work in the UK. You may be prosecuted if you employ illegal workers. You must not discriminate against anyone because of their nationality. Check that: the documents aren’t expired (except UK passports, which can be expired) photos in the documents look like the employee the date of birth on the document seems consistent with the employee’s appearance the visa covers the type of work they’ll be doing (including any limit on the number of hours they can work) if 2 documents give different names, the employee can give a good reason for this - eg marriage or divorce Read the guide for employers on preventing illegal working in the UK for examples of documents you can use.
Copying your employee’s documents Make sure you follow data protection law. Birth, adoption, registration and naturalisation certificates Birth, adoption, registration and naturalisation certificates are only proof of eligibility to work in the UK if they were issued in the: Birth certificate. Check if someone can work in the UK. Data Protection Principles - Guide to Data Protection. National Insurance. NIM39120 - National Insurance Numbers (NINOs): Format and Security: Use of NINO by outside bodies. NIM39125 - National Insurance Numbers (NINOs): Format and Security: Who needs a NINO? NIM39135 - National Insurance Numbers (NINOs): Format and Security: Why security of the NINO is important.